Family Participation Assessment Tool

Directions: As a team, review and rate the following items, then complete the reflection questions at the end of the survey to help you design a plan for improving and increasing the “family-participation” of your program.
Check one box for each question

Current State of Participation
  • Already doing well
  • Could do better
  • Needs more work
  • Not doing
  • NA
Families feel welcome and visit the program and participate in most activities at least once a month.
Already doing wellCould do betterNeeds more workNot doingNA
Families are active in participants’ lives and communicate with program monthly or more.
Already doing wellCould do betterNeeds more workNot doingNA
All staff exhibits good two-way communication with families.
Already doing wellCould do betterNeeds more workNot doingNA
Families provide feedback (twice a year at minimum) to what they like or would change about the program.
Already doing wellCould do betterNeeds more workNot doingNA
Families are active on our boards or advisory teams.
. Already doing wellCould do betterNeeds more workNot doingNA
Families volunteer when needed.
Already doing wellCould do betterNeeds more workNot doingNA
Families are actively involved in social networks e.g. local clubs
Already doing wellCould do betterNeeds more workNot doingNA
Emphasis on Building Strong Relationships
  • Already doing well
  • Could do better
  • Needs more work
  • Not doing
  • NA
A start of the year “Open House” welcomes families to the program, introduces them to staff and other families. It offers an orientation to the program, bilingual speakers and food (transportation /child care available if needed).
Already doing wellCould do betterNeeds more workNot doingNA
A staff directory and program handbook provides families with needed contact information and resources.
Already doing wellCould do betterNeeds more workNot doingNA
The program shares information on the importance of Social Emotional Learning with families and helps them support social and emotional core competencies development in participants.
. Already doing wellCould do betterNeeds more workNot doingNA
Staff and families have natural opportunities to meet face-to-face, network and participate in shared experiences e.g. family fun nights.
. Already doing wellCould do betterNeeds more workNot doingNA
Program staff maintains contact logs re: personal contact with participants, key family members and circles of support.
Already doing wellCould do betterNeeds more workNot doingNA
Variety of Opportunities for Participation
  • Already doing well
  • Could do better
  • Needs more work
  • Not doing
  • NA
Families are able to access needed services provided by program.
. Already doing wellCould do betterNeeds more workNot doingNA
Opportunities for ongoing skill development, education, and training in planning for positive outcomes for all participants.
. Already doing wellCould do betterNeeds more workNot doingNA
Program invites families to join key advisory or governance groups for involvement in planning and decision-making regarding program.
. Already doing wellCould do betterNeeds more workNot doingNA
Leadership or advocacy activities to promote policies that support programming and financial supports for services.
. Already doing wellCould do betterNeeds more workNot doingNA
Civic engagement or community service activities to impact on communities where participants reside.
Already doing wellCould do betterNeeds more workNot doingNA
Involvement in Programs & Activities
  • Already doing well
  • Could do better
  • Needs more work
  • Not doing
  • NA
Staff employs targeted enrollment strategies customized for the variety of population groups served.
Already doing wellCould do betterNeeds more workNot doingNA
Program demonstrates culturally sensitive approaches to working with families of diverse cultural backgrounds.
. Already doing wellCould do betterNeeds more workNot doingNA
Families and staff have opportunities to learn together how to collaborate to improve achievement towards goals.
Already doing wellCould do betterNeeds more workNot doingNA
Programs and activities for families focus on developmental stages of the individual e.g. mastery. It helps families see how learning supports the healthy development of the whole person.
. Already doing wellCould do betterNeeds more workNot doingNA
Workshops/activities promote knowledge development and skills between families and participants. It helps to foster their relationship and learn more about supporting each other.
. Already doing wellCould do betterNeeds more workNot doingNA
STEAM activities to foster greater awareness and interest in the fields of art, science and technology.
Already doing wellCould do betterNeeds more workNot doingNA
Postsecondary and college related assistance and transition.
Already doing wellCould do betterNeeds more workNot doingNA
Real world related (vocational, technical and entrepreneurial) opportunities that provide exposure to on-site workforce shadowing, mentoring, or internships.
Already doing wellCould do betterNeeds more workNot doingNA

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Participation Tools & Resources